Activity Log

The Activity Log DocType in TechMaju serves as an audit trail, providing a record of actions taken by users within the platform. It's an essential tool for monitoring system usage, tracking changes, and ensuring accountability.

Understanding the Activity Log DocType

Purpose: To capture a log of all significant activities performed by users, which can include creating, modifying, or deleting records, as well as logging in and out of the system.

Function: Acts as a transparency and security feature, helping administrators review user actions and detect unauthorized or unexpected changes.

Role Required

• System Manager

Navigating and Using the Activity Log

Viewing an Activity Log Entry

1. Navigate to Activity Log: Within the Users Module, locate and click on the 'Activity Log' to access the list view of the records.

2. Viewing the Log: The Activity Log will typically display a time-stamped list of activities, including the user responsible for the operation, the operation taken, and any relevant details or identifiers associated with the activity.

Understanding the Details of Activity Log Entries

• Subject: The short description of the activity.

• Timestamp: The date and time when the activity occurred.

• Operation: The specific action taken, such as "Login", or "Logout".

• IP Address: The IP Address where the specific operation takes place.

• Status: The status of the activity, such as "Success", "Failed", "Linked", or "Closed".

• User: The username of the individual who performed the activity.

• Full Name: The full name of the individual who performed the activity.

Utilizing the Activity Log

• Monitoring User Activity: Regularly review the Activity Log to monitor user activities and system usage patterns.

• Security Audits: Use the Activity Log to conduct security audits, ensuring all activities align with user roles and permissions.

• Compliance: Leverage the log to provide records for compliance with internal policies and external regulations.

• Troubleshooting: Investigate reported issues or irregularities by retracing user actions recorded in the log.

Managing the Activity Log

• Data Retention: Activity Log records are retained for 90 days. You can change the retention policy from Log Settings.

• Exporting Logs: If needed, export the log entries for offline review or for use in compliance reporting.

• User Education: Inform users about the Activity Log and the importance of proper system usage, as their actions are being recorded and monitored.

The Activity Log is a vital feature within TechMaju that helps maintain the integrity and security of the system. By providing a clear and accessible log of user activities, the platform ensures that administrators have the necessary oversight to manage system usage effectively.