Access Log
The Access Log DocType provides an audit trail for actions performed by users, such as exporting data or accessing documents. It helps in monitoring and reviewing user activity within TechMaju.
Understanding the Access Log DocType
Purpose: To keep a record of specific actions like exporting files, viewing documents, and more, performed by users.
Function: Acts as an oversight tool for administrators to track user operations that could affect data integrity and system use.
Role Required
System Manager
Navigating and Using the Access Log
Viewing an Access Log Entry
Navigate to Access Log: Within the Users Module, locate and click on the 'Access Log' to access the list view of the records.
Select an Entry: Choose an entry to view details about a specific action taken by a user.
Understanding the Details of Access Log Entry
Export From: This field indicates the origin of the action, such as exporting data from a specific file or module within TechMaju.
User: Shows the email address of the user who performed the action, providing a clear identifier of who is responsible.
Reference Document: Lists a unique identifier, likely corresponding to the specific document or data set accessed or exported by the user.
Show Document: This button or link can typically be used to directly navigate to the document referenced in the log entry.
File Type: Indicates the format of the file involved in the action, such as '.jpg' for an image file. This can be useful in understanding the nature of the exported or accessed data.
Using the Access Log for Auditing
Track Exports: Monitor who is exporting data from TechMaju and what type of data is being exported.
Review Document Access: Use the log to see which documents are being accessed frequently or by whom.
Data Security: Ensure that data exports and accesses are authorized and compliant with company policies.
The Access Log DocType is a crucial component of TechMaju’s security and compliance infrastructure, providing transparency into user actions that could impact data security and integrity. By keeping a detailed record of user activities, TechMaju enables administrators to maintain oversight and control over the system’s use.